Job Vacancy: Oxford Real Farming Conference – event manager




The Conference

The Oxford Real Farming Conference (ORFC) is the key event for networking and knowledge sharing in the “enlightened” and agroecological food and farming sector.

The conference acts as a platform for discussion, innovation and knowledge sharing for people working in and interested in building a food and farming sector that provides good food for everyone forever without wrecking the biosphere on which it depends. It looks to re-think from first principles what “radical” ought to mean.

2019 will be its 10th year. Since its inception in 2010 as the radical fringe meeting to the Oxford Farming Conference (an annual gathering for the conventional industrial farming sector) it has witnessed rapid growth and last year over 800 delegates attended, half of them farmers.

The sessions and subjects covered by the conference are to a large extent determined by the delegates. The ORFC does a “callout” for session ideas and these are then collated and structured into a two day programme. It is a hugely complex project, which last year had well over 100 speakers, so excellent project management and organisational skills are key to its successful delivery.

In 2019 the conference will run on 3rd and 4th January in Oxford. It will be an opportunity to celebrate all that has been achieved in the first ten years and to look to the future – to the changes that need to take place in agriculture and in the wider society and how they can be brought about.

The role

We are looking to appoint an experienced project/event manager to take on the role of delivering the conference. Whilst knowledge and experience of agroecology, food and farming would be desirable, the key skills we are looking for are in project/event management.

The key tasks and responsibilities of the role are as follows:

  • Co-ordination and collection of session ideas and development of the programme
  • Creation of an online and paper version of the programme
  • Liaising with venues
  • Assisting the RFT executive with fundraising efforts
  • Management of communications with delegates, interested parties and the outside world (through website, newsletter and social media)
  • Review of all operational practices to ensure maximum efficiency, effectiveness and value for money
  • Set up and management of the ticketing system and careful monitoring of the ticket numbers and income
  • Detailed and ongoing financial management of the budget
  • Be the primary contact before and during the conference for all chairs and speakers
  • Arranging and managing all audio and video content recorded at the conference and ensuring it is made publicly available after the event
  • Creating and collating the conference survey
  • Reporting back verbally and in writing to the board and management on a regular basis and after the event

This role requires the following skills


  • Proven ability to deliver complex projects on time and on budget
  • Excellent financial management skills
  • Excellent planning, organisational and administrative skills
  • Experience of running events and dealing with speakers and delegates
  • Experience of managing large sets of data
  • Excellent communication and writing skills including use of a range of social media platforms, and the conference website (wordpress)
  • Attention to detail
  • Proven ability to work with people from different sectors and backgrounds
  • Proven ability to work independently
  • Able to be flexible in terms of hours and days according to the workload


  • Knowledge or experience of food and farming particularly in agroecological practices/localised community based food systems
  • Knowledge and experience of running ticketing systems
  • Experience of fundraising
  • Based in the Oxford area

The post holder will report to the RFT’s executive team. The RFT does not have an office, so the post holder will be expected to work from home with their own computer. Travel to Oxford will be required throughout the year and over the conference itself. Regular meetings over Skype will be required so the successful candidate must have excellent internet connectivity.


This is a fixed term contract from June 4 2018 until the end of January 2019

Terms: 3-4 days a week

Salary: Between £27,000 and £29,000 FTE (depending on experience) on an employed basis

Applications – a letter and a CV – to be sent to Ruth West

at  by May 4 2018

Interviews will be held in Oxford on Tuesday May 22 2018