JOB VACANCY: Flo’s, The Place in the Park – Flo’s Centre Manager (Coordinator for Facilities Management and Finance) (p/t)

Role summary: Join our brilliant team and co-lead our next phase of development.

We are looking for someone who can write a good business proposal and has an excellent grasp of financial planning and who is also highly motivated around social enterprise and community benefit. We need someone who can manage the fairly complex contractual elements of the building, getting best value and liaising with our sub tenants: the cafe and the community midwives. You also need to be able to manage the facilities and negotiate around the needs and expectations of different groups using the building. There are opportunities for this project to grow and develop new social enterprises and partnerships. We can offer a great working location, coaching and mentoring in role, and flexible working hours but must include a Monday or Friday morning each week and some weekend or evening work

Job location (usual place of work): Flo’s -The Place the Place in the Park, Rymers Lane OX4 3JZ

Pay rate: £28,500 pro rata

Pay is pro rata?: Yes

Job title: Flo’s Centre Manager (Coordinator for Facilities Management and Finance)

Applications close on date: 12th of May

Hours are: Part time

Contract is: Permanent

Job description: Job Title: Flo’s Centre Manager
(Coordinator for Facilities Management and Finance)

Place of Work: Flo’s – The Place in the Park

Salary: £28,500 pro rata

Hours: 22.8 hours per week worked over 3 or 4 days

No of weeks per Year: Year round

Job Type: Permanent

Responsible to: The Trustees of People Place and Participation Ltd through their nominated person/appointed lead

Responsible for: Administrative assistant, part time care-takers,

Budget responsibilities: Oversee centre budget under the direction of the Treasurer of People, Place and Participation Ltd.

Leave 28 days leave including bank holiday. Pro-rata according to days worked.

Job Purpose: Responsibility for a whole systems approach to managing Flo’s facilities and resources. Development of administrative, financial, human resources and business planning. Ensuring facilities and resources are giving best value in terms of funding available for community benefit.

KEY TASKS

To be responsible for the strategic of the financial and human resources all financial implications and ensuring that the centre makes the best possible use of resources available
Be responsible for the selection and management of resources, including management of a budget and regular audit of resources
Take a lead role in HR policies and procedures at the centre, managing associated employment procedures, including compliance with Safer Recruitment processes
Take a lead role in procurement and manage service contracts related to the building
Manage facilities including premises, lettings and associated income, building and projects etc.
Manage financial administration procedures
Take a lead role in planning, monitoring and evaluation of budget
Support the Nursery Manager and the Social Enterprise Manager in setting their budgets and monitoring spent
Support the Nursery Manager with financial planning, monitoring of the nursery budget and making returns to Oxfordshire County Council for the funding
Be responsible for the management of expenditure within an agreed budget
Oversee the development of Health & Safety policy and procedures and their implementation at the centre
Take a lead role in the development and maintenance of record/information systems and take a lead on Data management and protection within the centre
Provide detailed analysis and evaluation of data and produce detailed reports/information as required
Be responsible for completion and submission of delegated forms, returns etc., including those to outside agencies e.g. FCA, OCC
Comply with and assist with the development of policies and procedures relating to child and adult safeguarding, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
Collaborate with the Social Enterprise Manager and the Trustees in developing new enterprises and funding bids
Contribute to the overall ethos and purpose of the Centre
Develop constructive relationships and communicate with other agencies/professionals
Share expertise and skills with others
Participate in training and other learning activities and performance development as required
Recognise own strengths and areas of expertise and use these to advise and support others

ESSENTIAL CRITERIA
Good general education
Relevant formal qualification or equivalent substantial experience in facilities and finance management in a social enterprise or charitable context
Successful education/training and track record in relevant finance/management field
Excellent ability and experience of finance systems and accounts
Good awareness of organizational frameworks and funding
Experience of managing contracts
Experience of successful fundraising
Effective use of IT for management
Able to prepare a budget plan with fully profiled salaries and other costs and longer term budgets taking account of value for money, organisational priorities, and factors affecting funding/income
Able to manage budgets and maintain accurate financial information to facilitate effective monitoring to achieve organisational aims and to establish and maintain good financial practices
Able to delegate tasks and manage own workload to meet deadlines
Able to identify and manage potential risks
Understanding of and ability to work within the guidelines of confidentiality
Self-starter but also able to work collaboratively with other team members
Natural authority and confidence in dealing with people and situations
Calm and organised under pressure
Excellent interpersonal and communication skills
Commitment to diversity and equal opportunity

DESIRABLE CRITERIA

Recognised accountancy qualification (e.g. AAT) or equivalent related professional qualification
Graduate or equivalent
Successful experience in Human Resources management
Experience of effective voluntary sector procurement

To apply, please contact: How to apply:

To find out more or arrange a visit, please ring us on 01865 587611

To apply, send your CV and a cover letter explaining why you wish to apply to the post to Annie Davy at coordinator@flosoxford.org.uk by the Sunday 12th of May 2019.

Interviews will be held on the 21st of May.