JOB VACANCY: The Berin Centre – Manager (p/t)

Role summary: The position of Manager at The Berin Centre will become available in April 2021 following the retirement of the current post holder.

The Berin Centre, in Berinsfield, South Oxfordshire is a registered charity that has seen much change over the last four years. By adapting to change and through the innovation of the staff and trustees it has developed a variety of new projects to provide Family and Community Services for the community of Berinsfield and surrounding villages. These mainly focus on family support for parents with young children 0-5 years, education and general well-being. The Centre is open 5 days a week providing structured sessions for parents as well as drop-in sessions for all. In January 2020 the Centre launched Oxfordshire Community Foundation’s “Growing Minds” project, forging links with the local primary school and pre-school. There are wider community groups such as our Craft Group and SOFEA’s Community Larder which the Centre started to operate in early March before Lockdown and now distributes 100 food boxes a week. The Centre also hosts our local Health Visitor, OCC Sensory Impaired Group, Speech & Language Therapist, and Riverside Counselling. Numbers attending continue to rise and we had a staggering 3500+ visits to the Centre last year.

The Manager has overall management responsibility for the Centre, and is responsible for the day to day timetable, managing the staff, looking after the building and budget and building and maintaining relationships with local and national organisations. Developing the relationship with our funders is a key component of this. The Manager reports to a Board of Trustees who actively support the work of the Centre and who meet together every two months.

The Trustees are looking to appoint someone to build on the work of our current Manager in a phased handover. The vision is for someone to initially take on the planning and delivery of a new afterschool project which would support the learning and raise the aspiration of local primary schoolchildren. After familiarising themselves with the work of the charity it is hoped that this person will then gradually start to take on some of the tasks of the current Manager before taking over fully when she leaves.

Job location (usual place of work): The Berin Centre, Berinsfield OX10 7LZ

Pay rate: £30- £35K per annum pro rata.

Pay is pro rata?: Yes

Job title: Manager

Applications close on date: 30th October 2020

Hours are: Part time

Contract is: Permanent

Job description: The Berin Centre (the Centre)- Job Description Manager

Job Purpose
The post-holder has overall responsibility for the effective implementation of The Berin Centre’s strategy, ensuring the management and smooth running of The Centre. Working closely with the trustee board, staff and volunteers they will ensure that the Centre is a vibrant, well managed facility for local residents and that it works to help achieve local residents’ vision for the area.

Main duties and responsibilities
1. Strategy, Development and Implementation
• Working closely with the Board in reviewing and adapting the Centre’s strategy
• Being innovative in developing new service offerings
• Preparing an annual Business Plan and Financial Budget for Board approval
• Reviewing performance versus plan at Trustees’ meetings held every two months

2. Management of the Centre
• Managing the Centre, staff and volunteers
• Ensuring the effective day to day running of the Centre
• Ensuring effective maintenance of the building – including building maintenance and improvement programmes, supervising contractors and others regarding work in the building
• Responsibility for health and safety and security in the building
• Ensuring the Centre has up to date policies and procedures for using the Centre and taking responsibility to ensure that these are complied with
• Overall responsibility for securing bookings and subsequently increasing bookings and thereby developing relationships between those using the Centre
• Developing/marketing local services and activities to be run from the Centre, including children’s activities and extra-curricular support
• Liaising with the Charity Commission, bank, Treasurer and Accountants in respect of financial management and compliance.
• Liaising with other local centres to share experience and gain ideas for best practice
• Preparing Board agendas with the Chair and issuing papers

3. Management of staff and Volunteers
• Supervision of staff and volunteers
• Managing staff rotas to ensure appropriate levels of cover
• Supporting volunteers and volunteer involvement with the running of the Centre
• Developing effective liaison between staff, contractors, volunteers and Centre users, to ensure the smooth running of the Centre and its activities
• Working with local partners to ensure activities at the Centre fit with others provided in the area and the centre vision and business plan.

4. Fundraising and Marketing
• Strengthening relationships with existing and potential donors
• Providing donor care service including a quarterly donor’s report
• Applying for grant funding
• Completing an annual Impact Report
• Marketing Centre activities and services through appropriate channels including social media and updating website.

Centre Manager Person Specification

Personal qualities of the post holder are important. The post holder will need to be self-reliant, energetic and able to prioritise activities.
The post holder will also need a commitment to helping members of the community get involved as volunteers to help them manage tasks and activities at the Centre such as the Community Larder, school homework sessions, children’s centre activities etc.

Essential Experience
• Proven experience in leadership and management role(s)
• Experience of using Health and Safety and other policies and procedures relevant to community centre management,
including risk assessment and maintenance management
• Experience of working in partnership, ideally within a community environment
• Experience of fundraising and marketing

Essential Skills, Abilities and Attitudes
• Passion, enthusiasm, drive and energy with a strong commitment to make a real difference in supporting the vulnerable and dis-advantaged
• Confident and able to work on own initiative
• Good listener
• Able to prioritise work and demands
• Able to set up and maintain operating systems and filing systems
• Able to maintain booking systems and databases
• Capable of reading finance statements and interpreting budget monitoring reports
• Excellent communication skills – both written, verbal and social media
• Able to work flexible hours – prioritising needs of Centre management
• A collaborative and professional style of working

Education and Training
• Educated to a good standard
• Fully computer literate with proficiency in a range of IT programmes

Desirable skills and experience
• A track record of developing and delivering services
• Experience of working with voluntary sector and partners
• Working knowledge of book keeping
• Ability to drive and current clean driving licence
• Experience of working with children
• A working knowledge of safeguarding practices.

To apply, please contact: For more information contact Helen Wright at 9-2-3 Jobs, who is looking after this role for us! / 07789270183