JOB VACANCY: Fellowship of Reconciliation – Administration and Finance Officer (p/t)

Role summary: Administration and Finance Officer
14 hrs a week, £18 – £20k pro rata
Oxford based

Do spreadsheets make your soul sing? Are you organised, efficient and collaborative in how you work? Do you want to do your small bit to make the world a more peaceful place?

The Fellowship of Reconciliation is seeking a new Administration and Finance Officer to join our small team. You will be responsible for the efficient running of our administration and finance systems that keep our movement active. From processing information to creating reports, your attention to detail and systemic way of working will ensure we continue to act for peace.

Through your skills and experience in book-keeping and finance work you’ll ensure we always know what money we have (and help ensure it’s used effectively) to keep making a difference.

You will be based at Peace House, Oxford, which you will also oversee to ensure that people who hire it are happy and work with a committee/contractors to keep the building in good shape.

Job location (usual place of work): Peace House, 19 Paradise Street, Oxford, OX1 1LD

Pay rate: £18000 – £20000 pro rata (£7200 – £8000)

Pay is pro rata?: Yes

Job title: Administration and Finance Officer

Applications close on date: Friday 15th January 2021

Hours are: Part time

Contract is: Fixed term

Job description:

Introduction
The Fellowship of Reconciliation is a Christian Peacemaking movement that promotes peace, acts against injustice and spreads hope in the world through the power of nonviolence. We are seeking a positive, collaborative, organised and efficient Finance and Administration Officer, ideally with bookkeeping qualifications, to join our small staff team.
Key Responsibilities
Administrative
• Running effective digital and paper-based filing systems to enable all staff (whether office based or remote workers) to carry out their work in the most efficient way possible.
• Managing the administrative side of our membership network. This includes:
o using a database to update member records;
o responding to member enquiries and correspondence.
o producing regular reports on membership trends using information from the database.
• Dealing with all aspects of member/supporter correspondence. This includes, but is not limited to donations (banking, acknowledging and recording), creating and sending new member packs and supporting the successful acknowledgement and processing of legacies.
• Working through volunteers to ensure our archives are updated with current and recently donated historic material.
• Share and promote the current focus of the Fellowship through updating website, using social media, writing member correspondence
• Assisting with creation of fundraising appeals / trust funding applications.
• Proof reading resources prior to distribution / sharing online. This includes checking formatting, tone of voice fitting house style, etc.
• Producing reports and other documents to a professional standard
• Act as Data Controller for the Fellowship and ensure systems comply with GDPR / Data Protection rules.
Finance
• Entering income and expenditure onto Xero, our finance system.
• Reconciling bank statements and reports from online donation platforms.
• Generating monthly and quarterly income and expenditure reports to enable effective management of the charity.
• Supporting the Director by producing regular cashflow forecasts and working with the Director to co-produce project budgets and the annual operating budget for the Fellowship.
Peace House
• Promote the meeting and office space at Peace House as a venue for various groups and external users;
• Act as a friendly point of contact for users and potential users of the building;
• Administer bookings and payments by building users;
• Support the promotion of FoR’s own events and activities at Peace House;
• Working through volunteers to ensure the garden is regularly maintained.
• Book contractors to carry out pre-agreed maintenance and servicing of the building

Other
• Working with relevant committees / volunteers of the FoR Board to ensure the smooth operating of the charity, it’s board meetings and Peace House.
• Working with the Director, Chair and volunteer Clerk to the Board to create and deliver the pack of paperwork required for each board meeting.
• Providing administrative support for project planning, resource production and the wider work of the Fellowship.
• Any other activities as deemed appropriate by the Director or, after consultation with the Director, the Trustees of the Fellowship.

FOR Application Form

Administration and Finance Officer final

Administration and Finance Officer Person Spec

To apply, please contact: John Cooper, Director, the Fellowship of Reconciliation john@for.org.uk