Role summary: Operations Manager
Salary circa £30,000
Full-time permanent position
The Oxford School of Drama is one of the leading UK Conservatoire Drama Schools. It has a unique and beautiful setting in the Oxfordshire countryside and provides the perfect place for students to immerse themselves in developing their craft as actors. We are looking for an Operations Manager to start at the School in early to mid-September 2021.
The Operations Manager is a hugely varied and rewarding role with responsibility for ensuring the smooth running of many aspects of the School’s activities. Working closely with the Executive Director, the Operations Manager will involve themselves in a wide variety of tasks working with students, tutors, staff, theatre and film directors and other production staff as well as professional venues.
This role would be perfect for someone who has a friendly can-do attitude, strong organisational and practical skills, who enjoys solving problems and thrives in an environment with lots of variety. Stage management and technical skills and experience in the performing arts would be an advantage as the role includes organsiational and practical support for theatre and film productions including operating on some of the School’s in-house theatre productions in the School’s theatre space.
The Oxford School of Drama is an equal opportunity employer. We positively welcome the contributions of people from a wide range of backgrounds, recognising the value that different perspectives bring to the School. We actively work to ensure an equal opportunities culture for all employees and freelance staff and seek to employ people currently under-represented in the creative and cultural sector.
Job location (usual place of work): Wootton, Woodstock
Pay rate: £30,000 per annum
Pay is pro rata?: No
Job title: Operations Manager
Applications close on date: Sunday 8 August
Hours are: Full time
Contract is: Permanent
Job description: OSD Operations Manager Job Description
Operational management – students and teaching staff support
• To take a lead role in the set-up and management of the teaching timetable and tutorial timetable in conjunction with core members of the teaching faculty;
• Organise the bookings for all off-site rehearsal and teaching spaces;
• Establish and maintain clear lines of communication with all timetable stakeholders throughout the life of each timetable;
• Produce and distribute all freelance tutor agreements;
• Provide organisational support for student assessments to meet the criteria set by the School and the validation body, Trinity College London;
• Plan, produce and distribute students’ termly reports and feedback;
• Develop and maintain IT systems that support the staff and students to teach and learn;
Theatre and Film Production Support
• Provide organisational support for student theatre and film productions – organise and lead production meetings, be the day to day liaison taking responsibility for aspects such as purchasing production materials, planning and logistics and health and safety;
• Produce and distribute agreements for creative and production teams, including liaison with agents;
• Liaise with professional venues and lead on coordinating contracts and agreements;
• Have a role in managing some aspects of the production budgets;
• Coordinate the school’s costume and furniture store and the hire of any costume or equipment required for a production;
Buildings and technical equipment
• Take responsibility for the maintenance of the theatre space at the School and its lighting and sound equipment (training will be provided on the operation of equipment, if required);
• Be responsible for the safe storage and maintenance of all technical equipment, including cameras and recording equipment and maintain a system for easy access and use for students and staff;
• Oversee some services and contracts to support the day to day maintenance of the School site;
• Take the lead on sourcing ecologically sustainable solutions for the School;
Day to day operations
• Be one of the designated First Aiders (training provided);
• Be responsible for maintaining student attendance records;
• Organise and coordinate school transport;
• Produce and coordinate the weekly student tidying rota, overseeing the daily process;
• Organise and coordinate the school library including the signing in and out of items by students;
• Have a duty management role with other team members to un-lock and lock up all buildings;
• To carry out these responsibilities with due regard to the school’s Equal Opportunities and Safeguarding policies and procedures.
• Attend student performances at the School and other venues;
• Any other duties as may be reasonably required.
The ideal candidate will have experience of working in an administrative role possibly in education or the performing arts. You will have good organisational and practical skills and you will relish the challenge of supporting young adults to achieve their creative goals. You will enjoy working on your own initiative but also value working in a small and committed team of passionate individuals.
Experience and Knowledge
• At least two years’ experience of working in an administrative/organisational role in any environment;
• Good experience of working effectively with a range of IT software;
• Experience of working to deadlines and in an environment with multiple priorities;
• Experience of keeping accurate and timely records;
• Some experience that demonstrates hands-on practical skills;
• High level of literacy, numeracy and accuracy in all areas of work;
• Have an aptitude for practical, hands-on work;
• Ability to manage multiple work streams at once;
• Good interpersonal skills, able to interact with a range of people, including students and teaching staff;
• Able to organise your own time effectively and to work collaboratively as part of a team;
• Ability to keep information confidential;
• Confident and outgoing;
• Ability to be flexible, work calmly under pressure, multi-task, take initiative and work to strict deadlines;
• Driving licence with access to independent transport daily – the School is in a remote location with no public transport connections;
• Willingness to work some evenings and weekends;
• Willingness to act as one of the First Aiders (training provided);
• Willingness to undergo a Disclosure and Barring Service check.
To apply, please contact:
Applications should be made by submitting a covering letter and a CV. Applicants also need to complete an Equal Opportunities Form. An Equal Opportunities Form can be found on the Oxford School of Drama website.
The job description can be found on the Oxford School of Drama website www.oxforddrama.ac.uk
Applications should be submitted to email@example.com
Deadline for completed applications 8pm on Sunday 8 August 2021.
Interviews will take place in w/c 9 August 2021.
If you would like to discuss the role further please telephone to speak to Liz Wilson, Executive Director, on 01993 812883 or email firstname.lastname@example.org