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JOB VACANCY: Peeple – Little Peeple Nursery Administrator (p/t)

June 23, 2022

Role summary: To provide administrative support to the Little Peeple Nursery including enrolment systems, record keeping, publicity, ordering of supplies and dealing with facilities matters. Work closely with the Manager and Deputy Manager to ensure the smooth running of the setting.

Part time maternity cover 22 hours pw. The post can be made full-time if required by working 2 days a week as a Childcare Assistant in the Nursery.

Job location (usual place of work): Littlemore, Oxford

Pay rate: from £19,255 to 21,392 p.a.

Pay is pro rata?: Yes

Job title: Little Peeple Nursery Administrator

Applications close on date: Monday 11th July 12 noon

Hours are: Part time

Contract is: Temporary

Job description:

1. Child enrolment and record keeping Support the Nursery team to provide safe, high quality education and care to children in the Little Peeple Nursery by dealing with all administrative matters with due regard to confidentiality at all times: 1.1 Process enrolment forms. 1.2 Along with the Manager and Deputy Manager, maintain the Nursery waiting list. 1.3 Maintain records for all funded and non-funded children enrolled in the Nursery. 1.4 Keep parent contact details and emails up to date. 1.5 Support the managers and staff to use information technology in their day to work including emails, Tapestry and online training 1.6 Set up and maintain administrative systems for the Nursery including daily registers and electronic filing

2. Communication and publicity Assist the Manager and Deputy Manager to promote the Nursery to parents and make it a welcoming environment for all: 2.1 Be welcoming to parents and children at all times 2.2 Prepare and distribute publicity material about the Nursery. 2.3 Respond to enquiries from prospective families by phone and email and in person. 2.4 Assist in organising events and other opportunities for parents and carers to come into the Nursery and take part in their child’s learning.

3. Facilities Support the Managers with premises issues on a day-to-day basis: 3.1 Organise routine repairs and maintenance to the premises. 3.2 Support the Managers to carry out routine health and safety checks in the Nursery and alert the Managers to any health and safety concerns. Process accident forms. 3.2 Ensure all office equipment is maintained in good working order.

4. Purchasing and supplies Ensure the Nursery has adequate supplies of food, play resources, cleaning and office supplies at all times. 4.1 Order milk and snacks weekly 4.2 Liaise with the Oxford Academy kitchen to ensure correct number of lunches are supplied 4.3 Check and process invoices received from suppliers and pass for payment

5. Other duties 5.1 Implement all relevant Peeple and Nursery policies, systems and procedures including those relating to safeguarding, health and safety, equal opportunities, confidentiality and data protection. 5.2 Assist, if required, with setting up the room, the provision of healthy snacks and tidying away. 5.3 Assist with admin tasks as required by the Practitioners. 5.4 Assist with induction of new staff and maintain staff training records 5.4 Undertake other duties as required by Peeple and consistent with the skills and experience required by the post of Nursery Administrator.

6. Optional This post is suitable for combining with a part-time Early Education and Childcare Assistant position working directly with the children in the Nursery. No qualification required. (Separate job description is available)

HR – Info for applicants (educationand childcare posts) June 2022

HR Little Peeple administrator JD June 2022

Peeple application form

Equal opportunities form

To apply, please contact: To apply please download full job details and application form from the Peeple website: www.peeple.org.uk/jobs. We do not accept CVs. For further information email jobs@peeple.org.uk or phone Janet Sly on 01865 397978

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