Home » News » JOB VACANCY: Modern Art Oxford – Admin & HR Assistant

JOB VACANCY: Modern Art Oxford – Admin & HR Assistant

November 1, 2023

Role summary

This is an exciting opportunity to join Modern Art Oxford in a varied and challenging role. We are looking for an Admin – HR Assistant to support the Operations Team. This role will provide a professional and first-class administrative service to the organisation, including all HR administration for the employee life cycle.

Job location (usual place of work): Modern Art Oxford 30 Pembroke Street, Oxford

Pay Rate: £23,608

Applications close: 13/12/2023 at 11.59pm

Hours: Full time

Contract is:  Permanent

Job description
• Complete all administration and coordination for recruitment via the HR system (Breathe HR), including advertising, organising interviews, interview questions, shortlisting, right to work checks, reference checks and issuing contracts.

• Assist Deputy Director with all HR administration and communication for the team e.g. amendments to contracts, maternity leave, salary increases, wellbeing initiatives.

• Coordination of the induction, probation and exit process for all staff in liaison with the Operations team and line managers.

• Manage and update the Gallery’s HR system, E-Learning Portal and Wellbeing Portal on a regular basis.

• Assist the commercial manager with general administration

• Attend Board meetings for minute taking

• Assist the Deputy Director in organising and monitoring staff training. Coordinate the annual training plan and assist with sourcing training providers.

• Assist the Deputy Director with the Equality, Diversity and Inclusion action plan and the annual reports on workforce diversity data for Arts Council England.

• Assist the Deputy Director with the review and writing of HR policies.

• Provide accurate and timely management information and reports as required

• To be responsible for printing and stationery supplies for the main office

• Carry out data cleansing for GDPR and update the data register as required.


• To coordinate working group meetings for the Environmental Sustainability working group.

• To take an active role in the gallery’s Environmental Sustainability action plan.

• To assist with general office admin tasks and administration of ad hoc projects for the Operations team.

To apply, please contact: recruitment@modernartoxford.org.uk / https://hr.breathehr.com/v/admin-hr-assistant-32529

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