Have you been asked to take minutes of a meeting or prepare a report but unsure where to start? This interactive session will break down the process for creating a report that conveys the correct message to your target audience along with techniques for taking effective minutes that capture the essence and key points from a meeting.

Trainer Details

Following a career spanning 30 years as a teacher, musicians and academic, Gillian Warson decided to move into the voluntary sector. She brings a wealth of training experience having worked with learners from many backgrounds including students, offenders and those with learning difficulties. As Collaboration and Communications Officer at OCVA, Gillian has an in-depth knowledge of groups in Oxfordshire and works with networks across the sector.

What will I learn?training

By the end of this session you will:

Report Writing

  • Analyse your audience and tailor the content to their specific needs
  • Gather data efficiently and select the relevant information for your readers
  • Use best practice in structuring your document
  • Choose words that support your message and don’t distract your reader
  • Assess the best places to use graphics, and choose the right image to support your content
  • Edit your draft for maximum impact

Minute Taking

  • Working from an agenda
  • Identifying relevant points
  • Setting Actions
  • Making a template

Benefits to you

You will leave the session feeling more confident about your abilities to prepare a report and take minutes. This session will include plenty of opportunity for practise, discussion and questions to help you develop your skills in these areas.

Who should attend?

This session is ideal for those who prepare reports and take minutes as part of their role for internal or external meetings. Or for anyone interested in developing this skill.


Thursday 25th May 2017


Arrival at 1.15pm for tea, coffee and networking for a 1.30pm start. The session will close by 4.30pm.


£40 per person for OCVA Members
£45 per person from a charitable organisation who are not OCVA members
£50 per person from a non-charitable organisation


Pioneer Room
Cherwell District Council
Bicester Library
Franklins House
Wesley Lane
OX26 6JU

There is no parking available, although we maybe able to assist those with disabilities. Please contact us to enquire if you have a disability. The venue is serviced with good public transport links, more information can be found here. There are a number of other parking options in Bicester, and more information can be found here.

Enquiries contact:

Telephone:  01865 251946
Email: training@ocva.org.uk

When contacting us please state the name of the course your correspondence is in relation to.


Please note there are two steps to this process and both steps of the process will need to be completed to secure your place.

Step 1: Please register your details with us on the form:

Please note that registration without payment does not constitute a booking. Both are required, and we do check.

Step 2: Make payment within 2 working days of registering.

We’re using PayPal for this event. Select ‘pay with a debit or credit card‘ if you don’t have a PayPal account (there’s no need to sign in to PayPal).

Choose payment type Select
OCVA Members pay £40.00 GBP Preview Image
Charitable organisations who are not OCVA members pay £45.00 GBP Preview Image
Non-charitable Rate pay £50.00 GBP Preview Image

Further courses to consider: