The information contained on this page is for general information only. You will need to adapt them to your setting and sector. Your organisation and more specifically your Directors or Trustees are ultimately responsible for managing risks.
Our Ten Top tips
We have collated the most common questions from Oxfordshire groups and produced the information below.
The guidance on this page is written to support local Oxfordshire-based ‘not for profits’ groups to make informed choices about their organisation, group or activity during this current crisis. However, please note that this information is based on the best information that we have and is not intended to replace any statutory or legal advice.
Where and when you can you meet in larger groups (see section 3)
There are still circumstances in which you are allowed to meet others from outside your household or support bubble in larger groups, but this should not be for socialising.
Support groups that have to be delivered in person can continue with up to 15 participants where formally organised to provide mutual aid, therapy or any other form of support. This includes, but is not limited to, support to victims of crime, people in drug and alcohol recovery, new parents and guardians, people with long-term illnesses, people facing issues relating to their sexuality or gender, and those who have suffered bereavement, and vulnerable young people, including for them to meet young workers.
The guidance above states ‘Support groups that have to be delivered in person’. If you deliver a support group as described in the guidance, we would strongly recommend that you carefully consider the decision to continue to operate a support group. If you would like any support to think about whether your group and/or activity falls within this definition and your decision to continue operating, please contact us at firstname.lastname@example.org for a call back
If you are permitted to open under the latest guidance you may find the guidance below useful.
Sector specific gov.uk guidance that you may find useful are: (Please Note- Although the guidance below refers to businesses, the information is equally applicable to ‘not for profits’ and charities)
COVID-19 early outbreak management information has been created to make sure that people who run charities, businesses or other types of organisations:
This information is contained within ‘action cards’ that have been designed for specific situations where an outbreak could occur. This could be a restaurant or office, a construction site or a place of worship.
The action cards are designed to be downloaded or printed and kept on hand in your business or organisation.
Community centres and halls must close except for a limited number of exempt activities as set out below. Libraries can also remain open to provide access to IT and digital services – for example for people who do not have it at home – and for click-and-collect.
Places of worship, apart from for the purposes of independent prayer, for funerals or funeral commemorative events, to broadcast an act of worship, to provide essential voluntary services or urgent public support services, for registered childcare, and to host permitted gatherings.
These businesses and places will also be permitted to be open for a small number of activities, including:
Many not-for-profit sector organisations have adopted distance working and working-from-home arrangements, or moved their activities online. There are a number of digital tools to support organisations responding to Covid-19. A few that might be helpful for you include:
We should all be wary of the increased risk from fraudulent emails at this time. Here are some simple tips to protect yourself and your organisation from e-mail scammers
An organisational risk assessment will help you to balance the risk, and to assess if the risk of not opening outweighs the risk of opening.
It is essential that you carry out a COVID-19 risk assessment before reopening your premises – a risk assessment should be carried out in line with HSE guidance.
We have specific guidance and templates for organisations. Please email email@example.com for guidance and templates.
Salford CVS has created the following Risk Assessment Toolkit for individuals, which you may find useful:
Use this service to create a QR code for display in your venue. Get visitors to scan the QR code when they arrive, using the NHS COVID-19 app. This is to help trace and stop the spread of coronavirus (COVID-19). Below is the Government Guidance about maintaining records to support with this?, and resources to enable you to create a QR Code Poster:
Coronavirus has impacted every organisation in different ways. It is crucial to ensure that any decisions that are taken by your Board are made in line with the procedures laid out in your governing document.
Business Continuity Planning: You should think about business continuity planning (planning to keep your group and your key activities going). NVCO have produced a document on Organisational Resilience which can help you think this through. Download NCVO’s Organisational Resilience checklist here.
Guidance & Posters from other organisations on staying safe you may find useful:
Funding related to COVID-19
Further information about funding sources during the pandemic.